Best Toggl Plan Alternatives: Which One to Use?

Audio version:

Toggl Plan has proven its efficiency with various advanced features, affordable pricing, frequent upgrades, and much more. This project management tool continues to turn heads on the market. However, modern Toggl Plan alternatives are not going to be left behind.

What guides users when they want to make the transition from Toggl Plan to another project management solution? What alternatives are most likely to replace Toggl Plan features and smooth the transition?

In this article, we’ll give you a rundown of the most suitable Toggl Plan alternatives along with their brief intro, fundamental features, and pricing details. 

Without further ado, let’s dive straight in!

Contents:

• What is Toggl Plan used for?
• Why are people looking for an alternative to Toggl Plan?
• GanttPRO – best Toggl Plan alternative in terms of Gantt chart planning and management.
• Monday – best Toggl Plan substitute with various project views.
• Airtable – best Toggl Plan alternative with the extended template library.
• Asana – best option for working on mobile devices.
• Scoro – best Toggl Plan alternative with advanced CRM and sales functionality.
• Proofhub – best for time management optimization.
• Workzone – best Toggl Plan alternative in terms of interface simplicity.
• nTask Manager – best for tracking budgets and managing resources.
• MeisterTask – best for Kanban/Scrum board management.
• Teamwork – best for managing multiple complex projects at a time.

What is Toggl Plan used for?

Toggl, which registered one million users in September 2022, offers three products:

• Toggl Track – to track the time spent on a workflow.
• Toggl Hire – to screen and hire candidates.
• Toggl Plan – to plan and manage various projects.

In this article, our interest is focused on the planning tool.

Toggl Plan provides a visually appealing interface that makes planning and progress tracking a breeze. It helps teams schedule, manage, and track work using different views.

With the help of Toggl Plan’s key features you’ll be able to do the things described below.

• Manage workloads with team view. The Team View feature puts scheduled and assigned tasks on a timeline, organized by the people in the team. You get a clear overview of what every team member is working on and when.
• Schedule projects with a timeline. You can organize your tasks and activities on a handy project timeline. Any single project can be broken down and organized by segments.
• Manage tasks with boards. The tool also allows for organizing project tasks on a Kanban board where each column combines tasks based on their progress. 
• Improve collaboration and information flow. Everything you do in Toggl Plan happens around organizing your tasks. It allows you to keep key information in one place, add checklists, attach files, and leave comments under the task.

Why are people looking for a Toggl Plan alternative?

Here’s a sneak peek at some of Toggl Plan’s essential limitations:

• Poor features to boost productivity. There’s not a lot you can do to keep your team members focused.
• Limited reporting. You can’t gain deeper insights into team performance.
• Separate plans for time tracking, project management, and recruitment. All this makes the tool not the cheapest one.

Every single tool that can replace Toggl Plan has strengths and weaknesses. However, we’ve tried our best to combine the top paid and free project management tools with similar features and even more opportunities for modern PM teams.

List of the top Toggl Plan alternatives

There are many feature-rich alternatives to Toggl Plan available on the market. However, are they all suitable for any team and any business? Surely, not.

That is why we’ve compiled this top-10 overview. It includes the most suitable software solutions for project managers and contains professional features for different cases. 

Let’s take a look at this list!

1. GanttPRO – best Toggl Plan alternative when you’re looking for professional Gantt chart planning and project management

The list of the best project management tools that can replace Toggl Plan starts with GanttPRO.

The popular Gantt chart maker with a growing number of subscribers with each passing day helps to lead project management efforts to the successful deliveries.

With its help, you can: 

• Create a professional work plan for project management.
• Schedule tasks and subtasks.
• Set dependencies.
• Add Gantt chart milestones.
• Manage resources.
• Add deadlines.
• Collaborate with stakeholders, and more.

It is possible to create several workspaces and projects there. That’s why the platform is often used as a professional project management enterprise software.

GanttPRO perfectly suits the needs of small businesses, startups, mid-size organizations, and enterprises. Remote teams and freelancers all over the world also rely on it, considering GanttPRO one of the best freelance project management software.

This Toggl Plan alternative provides a friendly design and convenient learning curve so that you can get started without extra overhead.

Toggl Plan alternative for project managers

Create an online Gantt chart in minutes.

Sign up for free

GanttPRO allows for importing charts from software like MS Project and Excel. You can export and share data using Excel, PDF, PNG, or XML formats.

Handy Gantt chart templates provide an easy start for any team.

Fundamental features:

• Project planning based on Gantt charts.
• Drag and drop task management.
• Gantt chart templates.
• Resource management.
• Notifications.
• Deadlines.
• Project import and export.
• Time tracking.
• Budget management.
• Advanced reporting.
• History of changes.

2. Monday – best Toggl Plan alternative with various project views

Monday.com is also an appropriate Toggl Plan alternative if you’re looking for a platform for all-purpose project management. It has many things going on in its favor, like various project views, time tracking, and automated workflows. What makes it better than Toggl Plan is ease of use and the lack of overwhelming elements.

Monday is not cheap, but there’s also a freemium version of the platform you can use indefinitely. However, Monday’s free plan supports only two users. 

You can view your projects from multiple different angles – timeline, Kanban view, calendar, map, and more. You can assign priority levels to tasks using Low, High, or Mid categories.

The tool has proven itself as a great planning and scheduling solution, therefore it often makes the lists of the best planners for project managers.

It offers plenty of integration options with tools like Google Calendar, Dropbox, Slack, Zoom, and more. Depending on your subscription level, you get basic and advanced reporting options. 

This popular Toggl Plan alternative is widely used among freelancers, small businesses, and organizations of different sizes. 

Fundamental features:

• Convenient project views.
• Time tracking.
• Reporting.
• Analytics. 
• Dependencies.
• Automations.
• Integrations.
• Real-time notifications.

3. Airtable – best Toggl Plan alternative with the extended template library

Airtable has grown from a spreadsheet format to a complete project management solution. 

This flexible software helps to keep data and teams connected. Anyone working with the platform can build databases and transform data into visualizations. Product roadmaps and business process timelines benefit from advanced Airtable’s features.

Users appreciate that the tool allows work to be arranged in a custom way. They get robust filtering and sorting capabilities as well as powerful templates. 

However, this solution is not so reliable when it comes to an organized hub for team communication. The learning curve with Airtable can also be challenging.

Fundamental features:

• Task management.
• Handy spreadsheets.
• Calendar management.
• Data synchronization.
• Notifications.
• Customized fields.
• Email integration.
• Automatic backup.
• Pre-made templates.
• Reporting.

4. Asana – best option for working on mobile devices

Like Toggl Plan, Asana brings order to your project management without distraction. 

Ideal for small and mid-size teams, Asana provides task organization, messaging, and file sharing on a professional level. It has one of the most intuitive and visually appealing Kanban boards. The Timeline view is also very intuitive. 

What makes the tool one of the best free Toggl Plan alternatives is the generous set of features, including unlimited projects, storage, and tasks. Its intuitive design means everyone can be up and running in no time. 

Asana has 100+ integrations with different popular apps. Its freemium version is a good choice for businesses with more basic PM needs. 

Users appreciate the simplicity of Asana for working on mobile devices.

Fundamental features:

• Intuitive Kanban boards.
• User-friendly timelines.
• Calendar management.
• Portfolio management.
• Prioritization.
• Integrations.
• Automation.
• Reporting.
• Notifications and reminders.

5. Scoro – best Toggl Plan alternative with advanced CRM and sales functionality

Another all-in-one business management tool with dashboard tools ranging from CRM and billing to project management is Scoro. 

This Toggl Plan replacement lets users streamline projects, track time, organize client information, generate invoices, and more. It offers everything necessary to a team’s collaboration in one place.

Scoro also offers many integrations and modules to create your ideal pick and mix without having to add another license or product to your suite.

Fundamental features:

• Work planner.
• CRM and sales functionality.
• Time management.
• Team collaboration.
• Goal tracking.
• Reporting.

6. Proofhub – best for time management optimization

Proofhub is a reliable project management tool that provides advanced features that you may be missing in the Toggl proposal. 

The tool offers appealing Gantt charts that visualize and clarify the workload and scheduling. You may use them for managing a weekly work plan or controlling long-term activities. 

ProofHub also assists teams in the following way: using the advanced time management functionality employees can know where they are spending time. The employers can get these recordings on easy-to-use timesheets.

Compared to Toggl Plan, Proofhub doesn’t offer extensive reporting on logged hours. It can be a downside to those users who want to analyze data and improve productivity.

Fundamental features:

• Advanced time management.
• Gantt chart resource allocation.
• Kanban boards.
• Task prioritization.
• Timesheets exporting.
• File sharing.
• Document management.
• Customizable templates.

7. Workzone – best Toggl Plan alternative in terms of interface simplicity

Workzone is an easy-to-use PM software that ensures effective project delivery, collaboration, time management, and team productivity. As one of the Toggl Plan alternatives, it provides a top-ranked project management solution with an intuitive interface that anyone can use.

The platform offers personalized to-do lists, customized project intake forms and reporting features, capability to associate, share, and store documents by each project, interactive Gantt сharts and сalendars for visual project tracking, and many more advanced features. Using it, you’ll also succeed in project management resource allocation.

Workzone includes secure file sharing and collaboration. Users can manage multiple versions of docs, with different user roles and file permissions.

Fundamental features:

• Workload management.
• Handy to-do lists.
• Gantt/timeline view.
• Graphical workflow editor.
• Idea management.
• Alerts/notifications.
• Customizable templates.
• Data import/export.
• Real time notifications.
• Reporting.
• Time tracking.

8. nTask Manager – best for tracking budgets and managing resources

nTask Manager also enables project teams to collaborate, plan, analyze, and manage their everyday activities.

Being one of the well-known resource management tools, it lets you keep your priorities in focus through the advanced features such as project planning, budgeting, resource allocation, and financial summary.

You can use a Kanban board to organize your workflows, even using pre-built board templates.

The tool has a clean user interface making it a great choice for various teams as they do not waste time getting accustomed to the platform.

Fundamental features:

• Timesheets.
• Task management.
• Time tracking.
• Gantt charts.
• File sharing.
• Collaboration tools.
• Issue and risk management.
• Meeting management.
• Notifications and reminders.

9. MeisterTask – best for Kanban/Scrum boards management

MeisterTask is another reliable project management app to keep your team aligned.

This Toggl Plan alternative offers convenient Kanban-style project boards to digitize workflows and help you gain a clear overview of task progress. 

It also provides Gantt-style timeline features that help project managers drive efficiency and keep their teams in order. Knowing how to apply such a tool will also help you if you’re trying to figure out the difference between project roadmap vs. product roadmap.

MeisterTask is known for its intuitive user experience and options for customizing tasks, projects, and views. You also get a wide range of native integrations here.

Fundamental features:

• Taskboard view.
• Gantt chart view with handy timelines.
• Advanced collaboration.
• Ability to create subtasks.
• Mobile access for task management.
• Reporting.
• Analytics.
• Time tracking.

10. Teamwork – best Toggl Plan alternative for managing multiple complex projects at a time

Although simple to use, Teamwork is equipped with all essential features project teams need: time tracking, portfolio and workload management, and so on.

Teamwork provides a bunch of customizable templates to help you frame projects. You also get bug tracking and resolving features, so your team can capture and solve errors and exceptions as soon as they come across.

Additionally, this Toggl Plan alternative comes with advanced reporting, statistics, and analytics features.

Fundamental features:

• Task management.
• Project templates.
• Project portfolio workflows.
• Resource scheduling.
• Messaging and chat.
• Utilization reports.
• Regular backups.

Choosing your favorite among the best Toggl Plan alternatives

So, which direction do you want to go when it comes to choosing a Toggl Plan alternative?

It’s crucial to look at each tool that we’ve talked about and all their features as all the solutions proposed are quite different. 

You’ll find some great benefits in all Toggl Plan substitutes, but it all will come down to just what you’re really looking for. All you need is to make your choice and you’ll be able to see how it can work for you.

Want to discover more? Feel free to explore other alternatives and comparison of tools in the following articles:

• ClickUp alternatives.
• Instagantt alteratives.
• JIRA alternatives.
• MS Project alternatives.
• Excel alternatives.
• Google Sheets alternatives.
• Asana alternatives.
• Podio alternatives.
• Teamwork alternatives.
• Workfront alternatives.
• ProofHub alternatives.
• Paymo alternatives.
• Basecamp alternatives.
• Smartsheet competitors.

This content is licensed by

Creative Commons Attribution-ShareAlike 4.0 International license.