Benefits of Using Gantt Charts: Project Managers Share Their Experience

We can’t ignore the rapidly increasing role of project planning tools in the project-oriented world we already live in.

The thing is that this world relies on different project management methodologies, Agile and Waterfall are just a few of them. In addition, each methodology relies on a certain tool or a set of tools.

For example, methodologies like Waterfall are perfectly visualized with the help of Gantt charts. You may know what a Gantt chart is. However, let’s assume that you are still not sure whether it is a good fit for you. Practical pieces of advice from professionals on the benefits of using this tool will help a lot.

We talked to practitioners and asked them one question: “What are the benefits of using a Gantt chart in project management?”

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Benefits of Gantt charts

Probably you have never realized how powerful a Gantt chart can be for project planning and management purposes as a project management software. Some of its universal features work for most of the projects. And of course, there are some ad-hoc settings that a Gantt chart can easily solve.

Gantt charts are used for:

Visualizing a big picture

One of the core benefits of using a Gantt chart is that it includes all project-related information in one easy-to-understand place. If you pay attention to all the details while making a schedule, be sure – you will not miss a thing thanks to a greatly visualized timeline. You get an overview full of critical details like tasks, dates, assignees, etc.

Most of Gantt chart tools are SaaS solutions. It means that you and your team can work from any place in the world. A Gantt chart will keep everyone on the same page at any given moment.

Manageability

One more core benefit of using a Gantt chart is that it allows breaking big projects into smaller tasks that are much easier to manage.

Imagine, you have a huge project. Even if you know what to do, you will be afraid of dealing with long-term tasks. There are reasons for it.

Firstly, each piece of work should achieve certain goals and be somehow estimated. You won’t argue that short-term tasks have more vivid goals.

Secondly, psychologically it is easier to work on tasks with shorter time periods.

As a result, you know who works on what assignments, when, and how.

Progress tracking

When a manager tracks progress, there is a full understanding of how a project is developing: whether it falls behind or goes as it has been planned.

In case there are some progress problems, managers or team members can easily dive into the current state and try to solve the issues.

Also, keep in mind that progress tracking can serve as a tool for motivation for team members who will do their best to achieve goals in a timely manner.

Following dates and deadlines

You will hardly find a better way of linking tasks to their dates. A Gantt chart timeline is a perfect tool for visualizing dates and deadlines.

Creating dependencies between tasks

In most cases, tasks are somehow connected. For example, one assignment can’t start until the other is not fully completed. If you have three tasks, it is easy to follow them. But what if you have hundreds of them?

This benefit makes a diagram an efficient solution for connecting tasks in projects of any complexity.

By the way, robust Gantt chart solutions offer an Auto scheduling feature. It automatically changes dates in dependent tasks in case any change, even the slightest one, in dates happens.

Team and resource management

Even if you work alone in a project, it is highly likely that you use virtual resources. However, if you work together with a team, team management becomes a priority in order to track everyone’s performance and avoid resource overload.

The benefits of a Gantt chart in project management is that it allows effectively working with everyone and everything engaged in a plan. This advantage clarifies requirements for every task along a timeline and across a calendar.

As all the requirements are structured, it is much easier for teams to work on tasks they are responsible for.

Final thoughts

The list of benefits above is not a full one. Project managers can name more from their experience or even ruin those advantages that were discussed in the article.

However, let’s summarize what experts stated as the core benefits of a Gantt chart in project management.

A Gantt chart serves for:

  • Visualizing a big picture.
  • Manageability.
  • Progress tracking.
  • Following dates and deadlines.
  • Creating dependencies.
  • Team and resource management.

What benefits of a Gantt chart can you name? Please share your comments with us below.

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