Planning and managing events requires patience and certain skills. These processes can be complex, whether they relate to conferences, exhibitions, meetings, parties, or weddings.
Successful work organization requires reliable event management software.
This article contains powerful tools, described in various categories, complete with pricing, ratings, and other useful information. They will help you plan and organize events of any complexity.
What is event management software?
Event management software is a tool that allows for planning, organizing, and managing all stages of an event, from participant registration to post-event analytics.
According to the report “Event Management Market Outlook, 2029” shared by researchandmarkets.com, the global event management market is forecasted to grow at a CAGR of 7.2% by 2029.
This is clearly a positive forecast for the development of online solutions in this area.
Since planning and management are the essence of event software and cannot be considered separately from each other, this article considers event management and planning tools as solutions that serve the same purposes.
How to choose the best event management software tools
It depends on your needs and goals.
When choosing an appropriate tool, remember that it is essential to identify the reason why you need online event management software.
As there are different cases of utilizing a specially designed app, this first step of choosing the right tool can save you tons of time and effort during the whole event life cycle.
The event planning software market offers dozens of solutions for event planners.
They differ in their purpose and can be used for scheduling and task management, registration, ticketing, sales, progress tracking, and many other needs. However, no matter the software nature, they all help streamline event management processes automatically in an efficient way.
The variety of event management platform categories
The article covers not every possible category of event planning software. However, below you’ll find the essentials for organizing a typical event without unnecessary headaches.
If you have something to add, share it with us in the comment section.
Here, you will find the following categories:
- Event management and planning software.
- Event venue management software.
- Event floor plan software.
- Event attendance tracking software.
- Event registration and management software.
Event management and planning software
Top event management software solutions help to schedule all related tasks, organize logistics, manage timelines, collaborate with teams, and oversee the entire lifecycle of an event.
1. GanttPRO
Core: $7 per user per month/billed annually.
Advanced: $10 per user per month/billed annually.
Business: $17 per user per month/billed annually.
Free trial: 14 days.
GanttPRO is an online project management program based on a Gantt chart. It allows event planners to schedule and manage projects from inception to completion.
With it, team members can break down their tasks into smaller chunks with clear start and end dates, as well as plan and distribute all activities among real team members or virtual resources. Tracking each assignment then becomes a breeze.
This online event management software provides a big-picture view of any event, allowing managers to plan tasks well in advance and track every project detail in real time.
GanttPRO comes with convenient templates for a quick start. You can share projects with all stakeholders, even those not registered in the program.
In addition to the intuitive Gantt chart, the program offers other project views, including a board, calendar, list, and dashboard.
Pros: this Gantt chart maker is more than just a simple planning tool. It also has robust resource management, workload, team collaboration, and time tracking features. With its help, it is very easy to see the big picture of an event. It can be your central place for all project-related information like tasks, dates, files, and discussions.
Cons: Integration сapabilities could be broader.
Rating as of June 2026: Capterra: 4.8. G2: 4.8.
Valeria Cuevas, the head of marketing and communications, evaluates the tool in the following way:
I use GanttPRO day to day to keep track of all my project’s deadlines. I really like how intuitive GanttPRO is and how easy it is to use, it’s the best platform I’ve encountered for these tasks out there. The interface is easy to manage, and in just a few minutes, you can have a project up and running and ready to perform.
Event venue management software
This type of software is used by property managers and organizers to handle site bookings, scheduling, catering logistics, and staff operations for a physical space.
2. Planning Pod
Pricing: by request.
Free trial: 14 days.
Planning Pod was created specifically for event planners, agencies, and banquet venue managers. It replaces dozens of disparate apps, combining project management, client CRM, and financial control functionality in a single interface.
The program’s primary goal is to eliminate chaos in the event business and automate routine tasks.
This event venue management software effectively solves problems such as missed deadlines, document confusion, and information loss. The entire team and clients work in a shared space, saving dozens of hours and streamlining logistics.
Overall, Planning Pod acts as a venue management solution that streamlines processes, gives a big picture, and keeps teams in the loop.
Pros: integration with Zapier, easy to use, lots of features that allow being confident in your corporate event.
Cons: complex and not very intuitive UI.
Rating as of June 2026: Capterra: 4.3. G2: 4.0.
Shannon Robles, the user of Planning Pod, admits:
We have been able to double our volume since starting Planning Pod. We were able to have one person tend to all of the events on the docket, whereas in previous years, with this volume, it would not have been fathomable. The software makes it easy to streamline our entire catering process. We can connect our entire team and the clients all on one platform.
Event floor plan software
Event floor planning tools are used to map out the spatial layout of an event, including seating charts, booth placements, and traffic flow.
3. EventDraw
Pricing: by request.
Free trial: 30 days.
EventDraw is one of the leading tools in this event management software category that allows planners and properties to effectively collaborate.
Companies use this platform to earn more profit and develop their business.
This event planning software allows for creating interactive 2D and 3D layouts using drag-and-drop, seating, and event diagramming in general. It’s actually marketed as letting venues build a layout in under 90 seconds.
Pros: serves well for event sales, event services, and different venues.
Cons: not mobile-friendly.
Rating as of June 2026: Capterra: 4.7. G2: 5.0.
Bianca A., an event manager who uses EventDraw, admits:
EventDraw is a quality product. It is a crucial part of our event management processes as it allows us to easily communicate setups to our clients and internal teams.
Event attendance tracking software
Attendance tracking software solutions help to log guest arrivals, check people into specific sessions, analyze attendee participation patterns, and more.
4. EventUp Planner
Pricing: by request.
Free trial: by request.
EventUp Planner is an all-in-one event management software that helps companies to manage events of all types and sizes.
Planners worldwide use this solution to track member attendance without extra effort.
Used by enterprises such as Adobe, Autodesk, Pepsi, and NBC, EventUp Planner offers a complete suite of features, including a website builder, registration, email marketing, event analytics, attendee management, and more.
Pros: real-time data for event reports and metrics, and deep insight into attendee behavior. EventUp Planner offers many solutions, reducing the technology stack used by event teams. The tool is also easy to use and onboard, and teams can start using the platform with no downtime.
Cons: confusing onboarding and setup process, frequent local issues with integrations.
Rating as of June 2026: Capterra: 4.5. G2: 4.4.
Here’s what Giles Rafol, the user of EventUp Planner, thinks:
With EventUp Planner (ex. Attendease), it’s simple enough that any staff person can stand up an event page and add to or edit the event details, registration, schedules, etc. Moving the event between in-person, hybrid, or virtual is also simple as the needs change.
5. Cvent
Professional: by request.
Enterprise: by request.
Free trial: yes.
Founded in 1999, Cvent is a globally recognized tool that helps organizations plan and manage events regardless of industry and size. This all-in-one app can also be easily used for attendance tracking.
Cvent offers a smart technology that significantly increases attendee experience.
Overall, it helps businesses simplify the event experience and the management of every stage of the project lifecycle.
Pros: real-time data for event reports and metrics, deep insight into attendee interests, booth visitor tracking, and much more.
Cons: it requires time to figure out how to configure the software for your event.
Rating as of June 2026: Capterra: 4.5. G2: 4.3.
Brianne Croteau, the user of Cvent, notes:
We have delved deeper into Cvent capabilities – including customizing communications and follow-up for session attendees/non-attendees. We can tailor our messaging not just at the event level but also at the individual session level, which is helpful.
Event registration and management software
Event registration and management software is used to create event websites, collect attendee information, process ticket payments, and issue credentials.
6. Eventbrite
Pricing: the fee per paid ticket starts at 3,7% + $1.79.
Free trial: yes.
Event registration will be a breeze with Eventbrite, the event planning and management software that helps businesses manage and promote their projects online.
The tool is a perfect choice for all those who want to organize events of all sizes, from small dinners to big music festivals.
This event app operates in more than 170 countries.
Pros: integrations with 100+ apps, including Facebook integration that allows increasing sales, more than 10 reports and chart views with 24/7 access from any device.
Cons: a large number of commissions, frequent delays in payments.
Rating as of June 2026: Capterra: 4.6. G2: 4.3.
Here’s how Lee James, the user of Eventbrite, evaluates the tool:
I like that I can set up an event in just 2 minutes with Eventbrite, which makes the process very efficient. It integrates well with HubSpot, so I don’t have to do any manual processes to get the data into our CRM. The initial setup of Eventbrite was easy, which was a plus for me.
7. PurplePass
Pricing: by request.
Free trial: yes.
With this event registration software that is both affordable and innovative, you can sell tickets like a pro.
Besides their 24/7 support for promoters and their customers, event planners can implement a management solution that has everything they need.
PurplePass is perfect for all organizers of all event sizes.
Pros: every user has access to a support teamthemselves, for them and their guests; no upgrades or special pricing plans required. It provides access to custom reports, stats, real-time alerts or you can build your own. Equipment is available for rent and free after spending X amount of tickets.
Cons: limitations on collaboration, difficulties with withdrawing money.
Rating as of June 2026: Capterra: 4.9. G2: 4.9.
Natasha Hernandez, a digital marketing coordinator who uses PurplePass, admits:
I love how clean the layout is. PurplePass makes it easier for customers to see all the information they need about our event. It looks very professional and helps our event feel more legitimate. It was also very easy to integrate into our website and share across our social channels.
8. Gevme
Starter: $1,050 per year/billed annually.
Pro: $2,400 per year/billed annually.
Free trial: 14 days.
Gevme is a fully integrated event management system. It can power an entire event lifecycle from a website, online registration and email marketing for pre-event execution to on-site registrations to the post-event follow-up process. It transforms the way events are conceptualized and executed.
With additional capabilities such as using RFID to track attendees, Gevme is highly focused on using technology to deliver an effortless, seamless, and integrated experience for event organizers and attendees alike.
Pros: Gevme provides all the features needed for the whole lifecycle of an event. They enable their users to create unlimited projects and have unlimited attendees.
Cons: Gevme’s pricing model is mainly geared towards event planners who run large-scale events or multiple events. It is less suitable for those running a one-off small event.
Rating as of June 2026: Capterra: 4.1. G2: 4.7.
Arlene Anonuevo, the user of Gevme, notes:
Gevme served as our registration partner at the recent Hotel + Accommodation Industry Summit, and we couldn’t be more impressed. Its effectiveness significantly lightened the load for our organizing team, streamlining the registration process seamlessly. The platform’s user-friendly interface and robust features made attendee management a breeze.
Choose the right event software that will drive your project’s success
Effective software for event management directly impacts the outcome of your projects.
From task planning and attendee registration to post-event analytics, every stage requires reliable solutions that save time and reduce the risk of errors.
Fortunately, the market offers a variety of programs with varying functionality, prices, and levels of complexity.
Before making a final decision, evaluate your current and future needs, test several services with free trials, and consider reviews from other event planners.
Effective event management based on an intuitive Gantt chart
Plan, manage, and control all types of events. All in one place.
Sign up for freeFrequently asked questions about event management software
-
GanttPRO is one of the best event management software when it comes to professional project planning and task organization. This program unites the efforts of managers, teams, and stakeholders around an intuitive Gantt chart. Other useful solutions in this area include Planning Pod for event venue management, Social Tables for event floor planning, EventUp Planner for attendance tracking, and Eventbrite for event registration.
-
One of the best free event planning software is GanttPRO. Its free 14-day trial allows you to try and explore the powerful Gantt chart and other features for effective project planning and task management. After the trial period ends, you can choose a plan that best suits your needs and preferences. Some other effective free event planning software solutions include PurplePass or Gevme.
-
When choosing event management software, consider the necessary features (project planning, task management, registration, ticket management, notifications, analytics, and more), convenience for your project participants and you, as well as a price that is appropriate for the scale of your event. The best way is to try a free trial and test it in a real-world scenario before purchasing.
-
Typical online event management software helps schedule, organize, and execute events, from creating a plan and registering attendees to selling tickets, generating invitations, and sending reminders. Such a solution automates guest accounting, payment, and communication with attendees, and also collects analytics on attendance and sales. It simplifies the coordination of all event stages in one place, saving organizers time.
-
Simplicity, ease of use, and advanced features make event management software good and effective. Such a tool requires little training and operates quickly, even with large numbers of participants. It is typically flexibly configured for various types of events and integrates with other services.
-
Event managers often use project planning software for work scheduling, task coordination, resource allocation, and deadline management. GanttPRO is a robust example of professional software for event planning and management. Other tool options in this field may include event venue management platforms, event floor plan software, event attendance tracking tools, event registration services, and more.